Privacy Statement: Morris & Reynolds Insurance
Morris & Reynolds, Inc., dba Morris & Reynolds Insurance, is committed to protecting your privacy.
The following Data Protection and Privacy Principles (“Principles”) set out the way that Morris & Reynolds, Inc., collects, uses, stores, shares, transmits, deletes or otherwise process (collectively “process”) your personal data. Personal data means any information that relates to an identified or identifiable individual. In these Principles, “you” and “your” means any individual customer or employee of Morris & Reynolds whose personal data we process and “we”, “us”, “our” means Morris & Reynolds.
We will only collect personal data that is needed in relationship to our work and by lawful and fair means. Data is collected by a variety of means including you providing it to us in person, by phone, by facsimile, by email, through our website and by other means.
Generally, “personal information” is information that can be used to identify you. Most of the personal information we receive relates to coverage we are quoting or writing for you or in the instance of our business insurance and employee benefit’s clients your employer. Morris & Reynolds generally collects personal information to offer, provide, manage and administer the many financial services and products we and our group of companies are involved in. These include insurance broking and claims management, risk management consulting, and other forms of insurance services (including underwriting of insurance products and reinsurance), employee benefits, premium financing, superannuation and investment advisory services. There are several ways that we could receive personal information:
- You might provide the information directly as is commonly needed for a quotation or an application of insurance by methods such as visiting our websites, telephoning us, or sending mail or email to our offices.
- Your employer might provide the information to us.
- Another service provider engaged by your employer (such as an insurance company, health plans, or retirement firm) that have a part in administering your coverage or your employer’s plans or programs might provide the information to us.
The types of personal information that we receive may include but not be limited to:
- Contact information, such as name, address, phone number, and email address
- Other personal information, such as a government-assigned identifier (for example, Social Security Number, Social Insurance Number), date of birth, gender, driver’s license number and marital status
- Employment information, such as date of hire, employment status, pay history, tax withholding information, performance records, leave information, and date of termination
- Insurance exposure, coverage or benefit program information, such as a vehicle identification, home or business address, construction information, answers to an insurance company application, answers to an insurance company underwriter, benefit elections, beneficiary information, claims and loss information, policy and benefit plan account numbers and balances, and or retirement details amongst any number of other such items used to procure, write, renew or service the products and services we offer.
We also feel strongly about protecting the privacy of internet uses who visit our website located at morrisandreynolds.com. The information collected by the Company through the Site falls into two categories: (1) information voluntarily supplied by visitors to our Site and (2) information gathered via automated means as visitors navigate through our Site. In the course of using out website you may choose to provide us with information to help us serve your needs. For example, you may provide us your e-mail address to request information, or you may send us your mailing address so we may send you the material you have requested.
When you give Morris & Reynolds personal information about other individuals, we rely on you to have made or make them aware that you will or may provide their personal information to us, the types of third parties we may provide it to, the relevant purposes we and the third parties we disclose it to will use it for, and how they can access it. If it is sensitive information we rely on you to have obtained their consent on these matters. If you have not done either of these things, you must tell us before you provide the relevant information.
Your data will be used to procure, maintain and service the insurance products and services that Morris & Reynolds seeks, offers, arranges or provides to you.
We give customers and prospects the option of having their personal data included or removed from lists used for marketing as required by applicable law. This includes product and service offers from Morris & Reynolds and those made in conjunction with our business partners. Of course our businesses will continue to send customers information about the products or services they receive from that business.
Security and Confidentiality
We will keep your personal data confidential and limit access to your personal data to those who specifically need it to conduct their business activities, except as otherwise permitted by applicable law. We use reasonable administrative, technical and physical security measures to protect your personal data from unauthorized access, destruction, use, modification or disclosure.
We only share your personal data with third parties where it is necessary to provide you with products or services or as part of the nature of our relationship with you, or where we have previously informed or been authorized by you, in connection with our efforts to reduce fraud or criminal activity, or as permitted by law.
Morris & Reynolds has never, and will never, sell your data for any reason not related directly to our business and your interactions with us in seeking insurance coverage, quotations or other services that we provide.
Openness and Data Access
If you ask, we will inform you about how your personal data is processed. You may inquire as to the nature of the personal data stored or processed about you by Morris & Reynolds. You will be provided access as is required by law. If any data is inaccurate or incomplete, you may request that the data be amended.
Morris & Reynolds discloses personal information to third parties who we believe are necessary to assist us in providing the relevant services and products to our clients or to enable them to offer their products and services to you. For instance, we disclose personal information to the relevant product provider(s) and their representatives, our agents and contractors and related companies. We generally limit, however, the use and disclosure of any personal information provided by us to such third parties to the specific purpose for which it was supplied. Disclosure may also be made to government, law enforcement, dispute resolution, statutory or regulatory bodies, or as required by law.
At Morris & Reynolds we take the use and security of your personal data seriously. We conduct training and reviews of our compliance with our established practices and make clear to our TEAM members the importance of protecting such data. Employee TEAM members who violate our practices may be subject to disciplinary action, up to and including dismissal.
If you have questions or comments about these Principles, please contact us at Morris & Reynolds and we will be happy to help in any manner possible.